Initial information · 1 October 2026 · Shared wording 2026-10-01
This page provides the shared information and current service outline. The confirmed company roles below apply to the described activities. Outstanding service details, including processing grounds, retention and hosting arrangements, still need to be completed; this is not a completed local notice.
ORGANISATION & SERVICE DETAILS
Responsible legal organisation(s) and roles
Awaiting confirmation by the responsible organisation.
Registered / contact address
Awaiting confirmation by the responsible organisation.
Privacy contact email
Awaiting confirmation by the responsible organisation.
Information collected, sources and purposes
Adult manager / parent contact details, team and age group, event entries, attendance, payment status and separate email preferences are used to administer entries and run events. Contact and licence enquiries collect name, contact details, area of interest and the message or reason for interest, to respond to requests. Ebook registration collects name and email to provide the download. These records remain in the chosen country portal. Enquiries are routed to the country manager; where no country contact is configured, the World team is the fallback contact. Optional future event emails are sent only in line with the recorded choices.
Lawful grounds for each purpose
Awaiting confirmation by the responsible organisation.
Who receives information and why
Authorised country customer administrators and the local organiser for their event; assigned helpers receive the operational information needed for their duties. The chosen payment provider processes payment information. Public team names, fixtures and released results are visible to visitors. Confirm the names and roles of local providers and any World access below.
Retention periods or specific criteria
Awaiting confirmation by the responsible organisation.
Hosting, overseas access and transfer safeguards
Awaiting confirmation by the responsible organisation.
Your rights and complaints route
Where GDPR applies, rights include access, correction, erasure, restriction, portability and objection, subject to the conditions and exemptions in law. You may withdraw consent and object to direct marketing. You may complain to a competent supervisory authority, including where you live or work. Add the relevant local authority and contact details before publishing.
COMPANY ROLES & NATIONAL LICENCEES
Company-role information updated 1 October 2026. This section clarifies the organisations responsible for the activities described and takes precedence over any older company-role wording elsewhere on this page.
3v3UK Ltd is responsible as controller for UK bookings and activities that it operates. AirPitch International Ltd trading as 3v3 World is responsible as controller for its own World enquiries, national licence applications, awards, equipment enquiries and marketing activities. Both companies can be contacted at 46 Hullbridge Road, South Woodham Ferrers, Essex, CM3 5NG, United Kingdom. For 3v3UK Ltd email info@3v3.co.uk; for AirPitch International Ltd email info@3v3world.com.
Independent national licencees operate their own businesses and take their own bookings and payments. The licencee organising your event is the controller for the information it uses to manage those bookings, deliver the event and communicate with its customers. Its legal business name, contact details and applicable local privacy information should be provided with the booking. Sharing the 3v3 brand or platform does not make the licencee part of either UK company.
Where AirPitch International Ltd stores or administers booking information solely on a national licencee’s documented instructions, it acts as a processor for that activity. The same distinction applies where it supplies those services to 3v3UK Ltd. Processing on behalf of a controller must be covered by a written data-processing agreement meeting applicable UK GDPR requirements. This notice is not that agreement and does not confirm that an agreement has already been signed.
UK LAW & LOCAL REQUIREMENTS
The UK companies’ processing is governed by the UK GDPR and the Data Protection Act 2018, as amended, where applicable, together with the Privacy and Electronic Communications Regulations for relevant electronic marketing and cookies. Other applicable countries’ privacy requirements and individuals’ rights continue to apply; using this platform does not replace them with UK law.
CENTRAL STORAGE, ACCESS & SHARING
Country customer records are separated within the platform and access is governed by account permissions. Authorised country teams and event organisers use records for their duties; central access is for the relevant administration or support purpose. Central storage does not give either UK company permission to use every country’s customer list for its own purposes.
We do not represent that all information is stored exclusively in the UK. Physical hosting, backups, service providers and overseas support or licencee access must be considered together. Making information accessible to a separate organisation abroad can be an international transfer even if the server is in the UK. Where UK transfer restrictions apply, the responsible organisation must establish an applicable adequacy arrangement, appropriate safeguards or another lawful transfer route. Ask the relevant privacy contact for the arrangements and any available copy of safeguards applying to your information.
MARKETING & PRIVACY REQUESTS
Booking with a national licencee does not automatically subscribe you to marketing from AirPitch International Ltd or 3v3UK Ltd. Optional country and World email marketing choices are separate from necessary booking messages. You can withdraw marketing consent or object to direct marketing using the preferences link or relevant privacy contact.
For a local booking, contact the organising licencee first. Where a UK company acts only as its processor, requests about that booking are referred to the controller and supported under its instructions. For a UK company’s own activities, contact that company directly. Where UK GDPR applies, you have rights of access and correction and, subject to legal conditions, erasure, restriction, portability and objection. You may withdraw consent at any time and complain to the Information Commissioner’s Office. You may also have rights and a complaints route under applicable local law.